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Executive Assistant

Executive Assistant

Bedrock Management Services LLC

Opportunity Details

Who We Are

About Bedrock:

Detroit-based Bedrock is a full-service real estate firm specializing in acquiring, developing, leasing, financing, and managing commercial and residential buildings. Since its founding in 2011, Bedrock and its affiliates has committed more than $5.6 billion in acquiring and developing more than 100 properties in downtown Detroit and Cleveland totaling more than 16 million square feet.


Bedrock is leading Detroit’s building boom with the city’s largest and most ambitious projects. These projects meet an increasing demand for Class A office space and modern living options in a growing and technology-centric urban core, with an emphasis on ground-level activation and increased walkability. In the next five years, Bedrock plans to deliver 3,500 new residential units to the market; from City Modern, an 8.4-acre neighborhood where residents can age in place; to 28Grand, where residents use the city as their living room; to the Hudson’s project, which will soon be home to Detroit’s tallest building and most landmark address.


Our Core Values: Independently Driven | Never Satisfied | Relentless Commitment to Service


Why Bedrock?

At Bedrock, we create unique experiences through real estate! From your experience each day at the workplace to the experience we create for those who live, work, and play in our spaces, we are focused on making a lasting impression through our properties and developments.  We are looking for team members that want to make an impact in the fast-paced world of real estate, management and development and who want to be a part of a team who is changing the landscape in the cities where we work.  At Bedrock, you will be a part of an inspirational, energy-filled environment.  Come join the momentum! For more Information, visit bedrockdetroit.com or engage with us on Twitter @BedrockDetroit and Facebook.

What You'll Do/Need


Position Summary:

We're seeking an energetic, assertive, enthusiastic, tech-savvy Executive Assistant for our COO. Helping to make the team more effective and efficient is the primary responsibility. Flexibility, a sense of urgency and attention to detail are critical success factors. This position requires high-level administrative expertise with a willingness to pitch in and do what's needed in a dynamic, fast-paced environment.


Reports To: COO


Position Responsibilities:

  • Manage email by drafting responses on her behalf, clearing out junk email, and distributing to other Team Members as necessary
  • Manage correspondence for meetings, preparation of background briefings, note documentation and periodic reporting activities
  • Scheduling and calendar management, including workflow planning and calendar coordination. Prioritize meeting requests working pro-actively to identify and mitigate schedule conflicts
  • Preparation of ad hoc reports, presentations, documents and other correspondence
  • Correspondence with internal and external contacts, and the distribution of documents
  • Preparation and distribution of reports and correspondence
  • Prepare presentation materials at an executive level
  • Manages information of the highest level of confidentiality
  • Prepare folders/organization process in order to make each day smooth and efficient
  • Make personal and business travel arrangements, including the creation of itineraries, air and hotel accommodations
  • Other administrative support as needed, including errands and some personal support


Position Requirements:

  • 4+ years’ experience of Executive level support
  • Ability to juggle and multi task and not lose track of multiple schedules and assignments
  • Ability to anticipate tasks and how to do them
  • Ability to maintain confidentiality
  • Self-confidence, sensitivity, a cooperative attitude, tact
  • Strong organizational skills
  • Draft and edit correspondence with precision
  • Excellent communication skills
  • Advanced skills in Word, Excel and PowerPoint
  • Works well under pressure
  • Good attendance and ability to work long hours, as needed
  • Able to judge priorities
  • Assist with personal errands and tasks


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