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Executive Assistant

Executive Assistant

Bedrock Management Services LLC

Opportunity Details

Who We Are

Detroit-based Bedrock is a full-service real estate firm specializing in acquiring, leasing, financing, and managing commercial and residential space. Since its founding in 2011, Bedrock and its affiliates have invested more than $3.5 billion in developing more than 100 properties in downtown Detroit and Cleveland totaling more than 16 million square feet. Bedrock’s real estate portfolio consists of more than 330 office and retail tenants in Detroit’s technology-centric downtown. For more information, visit www.bedrockdetroit.com or engage with us on Twitter @BedrockDetroit and Facebook.

What You'll Do/Need

Job Summary

We're seeking an energetic, assertive, enthusiastic, tech-savvy Executive Assistant for our COO. Helping to make the team more effective and efficient is the primary responsibility. Flexibility, a sense of urgency and attention to detail are critical success factors. This position requires high-level administrative expertise with a willingness to pitch in and do what's needed in a dynamic, fast-paced environment.


Reports To: COO


Essential Functions

  • Manage email by drafting responses on her behalf, clearing out junk email, and distributing to other Team Members as necessary
  • Manage correspondence for meetings, preparation of background briefings, note documentation and periodic reporting activities
  • Scheduling and calendar management, including workflow planning and calendar coordination. Prioritize meeting requests working pro-actively to identify and mitigate schedule conflicts
  • Preparation of ad hoc reports, presentations, documents and other correspondence
  • Correspondence with internal and external contacts, and the distribution of documents
  • Preparation and distribution of reports and correspondence
  • Prepare presentation materials at an executive level
  • Manages information of the highest level of confidentiality
  • Prepare folders/organization process in order to make each day smooth and efficient
  • Make personal and business travel arrangements, including the creation of itineraries, air and hotel accommodations
  • Other administrative support as needed, including errands and some personal support


Essential Skills

  • 4+ years’ experience of Executive level support
  • Ability to juggle and multi task and not lose track of multiple schedules and assignments
  • Ability to anticipate tasks and how to do them
  • Ability to maintain confidentiality
  • Self-confidence, sensitivity, a cooperative attitude, tact
  • Strong organizational skills
  • Draft and edit correspondence with precision
  • Excellent communication skills
  • Advanced skills in Word, Excel and PowerPoint
  • Works well under pressure
  • Good attendance and ability to work long hours, as needed
  • Able to judge priorities
  • Assist with personal errands and tasks

Cultural Competencies

  • Modest & Secure
  • Independently Driven
  • Intelligently Collaborative
  • Never Satisfied
  • Relentless Commitment to Service

What You'll Get


Salary and Benefits

  • Compensation to commensurate with experience and industry standards
  • Excellent benefits package that includes a 401(k) match, medical/dental/vision, and much more
  • Opportunities to participate in professional and personal development programs


Bedrock is an equal opportunity employer.


The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, and may be modified periodically.

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