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Event Coordinator

Event Coordinator

Company 
Bedrock Management Services LLC
Location 
US-MI-Detroit

Opportunity Details

Who We Are

Who We Are

Detroit-based Bedrock is a full-service real estate firm specializing in acquiring, leasing, financing, and managing commercial and residential space. Since it’s founding in 2011, Bedrock and its affiliates have invested more than $3.5 billion in developing more than 100 properties in downtown Detroit and Cleveland totaling more than 16 million square feet. Bedrock’s real estate portfolio consists of more than 330 office and retail tenants in Detroit’s technology-centric downtown. For more information, visit www.bedrockdetroit.com or engage with us on Twitter @BedrockDetroit and Facebook.

What You'll Do/Need

Job Summary

 

The Event Coordinator on the Bedrock Special Projects Team will coordinate details and logistics for projects and events that are held in non-traditional spaces which may require unique research to execute. These may include press conferences, photo shoots, film shoots, pop-up art galleries and more.   Ties threads in the QL Family and supports Detroit initiatives. The goal is to provide a world-class experience, every time.

 

Responsibilities

  • Meet with potential clients to review available event spaces, determine requirements and create client proposals
  • Own smaller projects and events. Work with the team to execute larger, more complex projects and events

 

  • Create floor plans through Social Tables program
  • Assist with development of theming and deliverables for each event
  • May work with City of Detroit and other community teams to advise logistics and obtain permits
  • Offers vendor recommendations, assist with soliciting quotes for food and beverage selections, arrangements for audio visual service, transportation, travel, entertainment, decor, etc.
  • Schedule workforce for events
  • Create an Event Resume that includes event details and logistics
  • On-site point of contact to assist with needs of the event
  • Assists with invoicing, reconciliations and makes periodic reports on the cost of activities

What you’ll need

 

  • Bachelor’s degree
  • One to three years of experience planning and executing events
  • Skilled in Microsoft Office, Power Point and Excel
  • Skilled in Tripleseat and Social Tables a big plus

 

  • Ability to introduce new ideas to assist with planning
  • Evaluate aspects of all ideas, including his/her own skilled problem solver ability to deal with difficulties that arise on the spot at events
  • Skilled at adapting communication style to fit the group that he/she is working with
  • Strong writing skills to communicate event details creatively and concisely
  • Incredibly high attention to detail and high level of organization
  • Able to drive several projects at once
  • Ability to plan, organize and establish priorities to achieve results
  • Strong sense of urgency
  • Self-starter; always seeking new projects and ways to improve existing ones
  • Ability to work within a budget, within a very tight timeline
  • Flexibility to travel and work unusual, and often long hours
  • Strong thread puller - knows people around the family of companies, understands the importance of threads

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, and may be modified periodically.

 

 

 

 

 

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